Hiring | Office Assistant Full-time Internship

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About

Councilor Ed Flynn is a lifelong resident of District 2, where he has been involved as a community activist and youth sports coach. Before taking his seat as District 2 City Councilor, he was a Probation Officer at Suffolk Superior Court.

In addition to being a Boston Public Schools parent at Boston Latin School, Councilor Flynn is a member of several neighborhood organizations throughout the district. Councilor Flynn served for 24 years in the U.S. Navy, both on active duty and in the reserves. He served in the Navy's 5th Fleet and at Joint Task Force Guantanamo. He is a Veteran of Operation ENDURING FREEDOM and helped coordinate disaster relief efforts in Haiti. Flynn is retired from the U.S. Navy.

Flynn also served for five years in the U.S. Department of Labor under President Bill Clinton, where he worked to expand access to affordable health care and increase the federal minimum wage.

Positions

1. Councilor Flynn's Office Assistant (Full-time Internship)

Location: Boston, Massachusetts (hybrid working remotely)

Role Overview

The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities

Organize office and assist associates in ways that optimize procedures
Sort and distribute communications in a timely manner
Create and update records ensuring accuracy and validity of information
Schedule and plan meetings and appointments
Monitor level of supplies and handle shortages
Resolve office-related malfunctions and respond to requests or issues
Coordinate with other departments to ensure compliance with established policies
Maintain trusting relationships with suppliers, customers and colleagues
Perform receptionist duties when needed

Requirements

Undergraduate student
Bilingual in Mandarin Chinese and English
Proven experience as a back-office assistant, office assistant, virtual assistant or in another relevant administrative role
Knowledge of “back-office” computer systems (ERP software)
Working knowledge of office equipment
Thorough understanding of office management procedures
Excellent organizational and time management skills
Analytical abilities and aptitude in problem-solving
Excellent written and verbal communication skills
Poster and brochure design skills
Proficiency in MS Office